How to correctly and competently write an explanatory note to the boss, director about the lack of workplace, errors, complaints, misconduct, incidents, on the fact of violations after verification: sample, template, writing instructions

A correctly compiled document that explains the cause of errors in the work or violations of labor discipline, allows the employee to justify his actions, and the manager - determine the degree of guilt of the subordinate.

No matter how hard the employees of various spheres try, in the office, in the office, at the construction site, in the office or department, sooner or later each of them has a situation in which they have to explain their actions (or inaction) to the employer, having issued thoughts in writing.

A document explaining the causes of some incident, event or act of employees is called "explanatory note" (abbreviated - "Explanatory").

The presence of an explanatory one allows you to find out all the circumstances in which errors or misconduct were made to determine the guilt of the employee in the incident.

What are the reasons for an explanatory note at work?

There are a lot of reasons why the leader may demand a subordinate to describe the incident. Among the most common:

• late
• non -appearance
• lack at work
• unauthorized care until the end of the working day (shift)
• refusal to fulfill duties
• errors in work
• failure to comply with official duties
• identification of violations by the commission, verification
• violation of labor discipline

Do not immediately perceive the head of the leader to write an explanatory one. Written explanatory - a presentation by an employee of his own vision of the situation. This document will not allow the authorities to interpret everything in their own way and punish the innocent subordinate.

Important: the Criminal Code of Russia warns that no one is obliged to testify against itself. Therefore, if the facts stated in explanatory facts confirm the guilt of the employee, he is not obliged to write it.

If the leader did not receive an explanatory 48 hours after the employee was asked to provide her, he has the right to apply disciplinary punishment.

IMPORTANT: all explanatory ones are “filed” to the employee’s personal file and are stored for 75 years.

Whose name is the explanatory note by the employee at work?

To find out in whose name you should write an explanatory note, every employee can. To do this, just look into the "internal labor regulations." There are clearly indicated leaders in whose direct subordination the employee is. The explanatory must be written in the name of one of these people.

If a group of workers is assembled from different departments, then all these people are subject to the head of the group during the execution of the labor assignment. Therefore, the leader may require an explanatory note that will be written in his name.

How to start correctly, end an explanatory note what to write in an explanation: Rules for writing explanatory notes, writing instructions

There are no strict rules for the design of the explanatory, the form of the document is relatively free. But there are several conditions that must be observed when writing:

• On top in the right corner, they indicate to whom and from whom the note is intended (indicating the name, positions and the name of the enterprise).
• In the middle of the line: "Explanatory."
• Further, from the paragraph, the text itself is in free form indicating the exact time, date and circumstances of the incident (from the first person).
• After the text, an explanatory employee has the right to place applications that briefly collected facts confirming his innocence.
• Below, starting from the left angle: the position of the employee, then - signature and decryption.
• The last, in the left corner, is set a date - the day when the explanatory is drawn up.

Important: by setting out in the explanatory cause of the incident, it is advisable to adhere to an official business style, without the use of non-normative vocabulary. At the same time, it is incorrect to demand from the subordinate of a certain style or brevity.

How to write an explanatory note at work about the absence of the workplace: sample, template, examples

It will not be possible to avoid explanations for the authorities about the authorities about the lack of workplace. The leadership will quite legitimately demand to write an explanatory note, because failure to work without a good reason is a violation of labor discipline.

The explanatory note must indicate the reason for the absence. It is desirable if it turns out to be respectful, and even better - if the employee can provide documents confirming the absence at the workplace. These can be certificates, checks or other official papers with the date and the absence of the employee, confirmed by signature and seal.

Important: you can not give false information, indicate the wrong facts, because the employer can check the data obtained in explanatory data.

Most often, the reason for the absence at work in explanatory indicates:

• illness or the need to urgently visit a doctor
• accident, car breakdown
• weather
• the need to urgently eliminate the consequences of flooding in the apartment

Explanatory sample Regarding the absence of the workplace:

1. Full name of the head in the right corner from above (for example: "Director of South Coast LLC Samuilov Alexander Alekseevich."
2. The line below is his data: "From the accountant Silina Natalia Timofeevna."
3. Below in the center: "Explanatory."
4. From the next line with a paragraph: “On 02/28/2018, I was absent at work due to the fact that my neighbor broke the pipe from above, and my apartment was flooded. I found it at 8.00. Immediately called the repair team and tried to save her own property from damage. The team of workers arrived an hour and a half after my call, and they started to work to eliminate the leak at about 10.00. Repair was completed at 13.30. Since my working day lasts until 14.00, I did not have time to come to work. I attach a certificate from ZhEK to the explanatory, confirming the breakthrough of the heating pipe and the fact of its repair. ”
5. Last line: "03/03/2018, signature, Silina N.T."

How to write an explanatory, explanatory note so that they do not punish: tips

Correctly compiled explanatory will help to avoid punishment for violation.

Important: there is an opinion that an employee who writes an “explanatory” note has already agreed that he will be accused of further of what happened. But if you write “explanatory” or “explanatory” - it will be recognized as innocent. This is a delusion, so you should not invent new names for an explanatory note, but it is better to competently compose its text.

The success of an explanatory note depends on the accuracy of compliance with such rules:

• Information should clearly and briefly explain the situation.
• The style of the note should be business. Inappropriate in the text of explanatory ornate phrases, eloquent turns.
• In no case should you try to shift your guilt to another employee or hide significant facts.
• At the end of the narrative, apologies and promises will continue to be more attentive.
• It should be used to write an explanatory pure sheet, write legibly and accurately.

Important: when composing the text is explained, it is better to refrain from using words, in the correctness of the spelling of which doubts arise. It is necessary to make sure that when writing, errors are not made, or replace this word with a synonym.

How to write an explanatory note at work about an error: sample, template, examples

If the employee made a mistake, he will have to write an explanatory, regardless of what caused his inattention. Most mistakes at work occur due to fatigue, stress, inattention or lack of experience. Any of these reasons can be indicated in explanatory. The main thing, at the end of the notes, promise to continue to be more attentive, and in life to make efforts to ensure that this does not happen again.

How to write an explanatory note at work about a complaint: sample, template, examples

The complaint against the employee can be left by customers dissatisfied with the level of service or the quality of the services provided. Explanatory about the complaint is more difficult to write than explanatory for any other reason.

The text of the note should reveal the problem, truthfully describe the current situation and justify the employee. On the other hand, in explanatory this kind, the words of remorse must be present and the promise will continue to prevent such situations.

But what to write if the client became the initiator of the conflict, but does not see his guilt in what happened?

• You should consider your explanation well or consult a lawyer.
• No need to admit that it is impossible to check and prove.
• In the text, one can mention the respectableness and diligence of the employee, the lack of disciplinary punishments in the past.
• Draw the attention of the employer to existing mitigating circumstances.
• Make yourself a photocopy explanatory.

Important: if objective circumstances justify the employee in the current situation are described in the explanatory, he will be very likely to avoid punishment.

How to write an explanatory note at work about the misconduct: sample, template, examples

Disciplinary offense - non -fulfillment or insufficient (improper) performance of labor duties without good reason. The punishment for the misconduct is provided for in article 192 of the Labor Code of the Russian Federation:

• comment
• rebuke
• dismissal

For employees of the prosecutor's office, customs and civil servants, the law provides for more stringent punishments, including deprivation of ranks, a decrease in the rank, a warning about the discrepancy and others.

But in order to punish the employee for misconduct, the employer will have to prove:

• the illegality of the actions of the employee
• the very fact of an employee of the misconduct
• the guilt of the employee

Therefore, when writing an explanatory, the employee needs to think about each of his own word. Otherwise, the employer will be able to use even the smallest “clue” to punish his subordinate for misconduct.

Important: you cannot hold an employee accountable for misconduct, if in the document of familiarization with the position that he violated, there is no signature.

How to write an explanatory note at work about the incident: sample, template, examples

Workplace - The unintentional, sudden stop of the process, which can lead to injury, death, loss of material resources or other damage.

Depending on the type of incident and guilt in it, the employee will follow. In the best case, it will be a reprimand and deprivation of a bonus, and in the worst - dismissal.

In the explanatory, the incident should truthfully describe, noting its role in it. At the same time, it is important to accurately indicate the time. In some cases, it is better to compose the text with a lawyer.

How to write an explanatory note on work on the fact of violations after verification: sample, template, examples

If the check at work revealed violations, it will not be possible to avoid explanations in writing. But you can remain unpunished, only if such violations were found for the first time, and the employee himself enjoys trust and respect.

In any case, in the explanatory you need to repent and promise that in the future violations will be corrected and will never be repeated again.

However, if the violations were not identified for the first time, there is nothing to hope for - a well -deserved punishment will not be long in coming, regardless of what is written in the note.

Writing an explanatory note is not at all difficult, especially since some special form is not required for it. But the reliability and brevity of the text, sincerity, accuracy of writing and the lack of grammatical errors can help avoid punishment or soften it.

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